Streamline Safety Documentation with SMS Pro’s Version Controlled Document Manager

Safety managers and accountable executives face the challenge of maintaining compliant, up-to-date safety documentation under strict regulatory scrutiny. The Version Controlled Document Manager module from SMS Pro empowers airlines, airports, and MROs to manage aviation SMS documentation with precision, ensuring compliance with ICAO, FAA, and EASA standards while enhancing audit readiness.

Meet Global Regulatory Requirements

The Version Controlled Document Manager module aligns with key regulatory frameworks, ensuring your SMS documentation is robust and audit-ready:

• ICAO Annex 19 (Safety Management): Supports documented SMS processes and records, as required for safety management implementation (Safety Management Manual, Doc 9859). Learn more at ICAO’s Safety Management page.

• FAA 14 CFR Part 5 (Safety Management Systems): Facilitates documented safety policies and records for certificate holders (Part 121, 135, 21), per Advisory Circular 120-92B. Explore FAA’s SMS guidance.

• EASA Regulation (EU) No 965/2012 (Air Operations): Aligns with Part-ORO requirements for documented SMS processes, supporting Regulation (EU) 2018/1139 for safety management documentation. Visit EASA’s SMS regulations page.

Why Version Controlled Document Manager is Essential

This module simplifies the complex task of managing safety documentation, reducing errors and ensuring compliance during audits.

• Compliance Assurance: Centralize and version-control safety documents to meet ICAO, FAA, and EASA standards effortlessly.

• Version Tracking: Maintain a clear audit trail with documented changes, critical for regulatory inspections.

• Access Control: Securely share documents with authorized personnel, ensuring team alignment.

• Strategic Oversight: Provide executives with insights to demonstrate compliance to regulators and stakeholders.

Benefits for Safety Managers

• Audit Readiness: Organize documents for quick access during FAA, EASA, or ICAO audits, minimizing preparation stress.

• Efficiency: Streamline document creation and updates in an intuitive platform, saving time for operational priorities.

• Team Coordination: Ensure consistent access to the latest safety documents across departments.

Value for Accountable Executives

• Risk Mitigation: Accurate, up-to-date documentation reduces compliance risks and protects your organization’s reputation.

• Regulatory Confidence: Meet global standards with a system designed for aviation safety regulations.

• Cost Savings: Reduce manual processes and potential fines with efficient document management.

Authoritative Resources for Document Management

Stay informed with these regulatory resources:

• FAA Safety Management Systems Guidance – Details on 14 CFR Part 5 and documentation requirements.

• EASA Safety Management Regulations – Overview of SMS documentation under Regulation (EU) No 965/2012.

• ICAO Safety Management Manual (Doc 9859) – Best practices for SMS documentation and record-keeping.

Take Control of Safety Documentation Today

With SMS Pro’s Version Controlled Document Manager, you can ensure compliance and streamline safety documentation. Trusted by aviation organizations worldwide, this module is your key to audit success and operational efficiency.

• Schedule a Demo: See how this module strengthens your SMS program.

• Download Our Free Document Management Checklist: Ensure your SMS documentation meets ICAO, FAA, and EASA standards.

Contact us now to transform your safety document management and achieve regulatory confidence.