Aviation Safety Policy Management with SMS Pro’s Policy Manager
Safety managers and accountable executives face mounting pressure to ensure compliance with global aviation regulations while minimizing risks and maintaining operational efficiency. The Policy Manager module from SMS Pro empowers airlines, airports, and MROs to streamline safety policy creation, management, and enforcement, aligning with ICAO, FAA, and EASA standards.
Meet Global Regulatory Requirements
The Policy Manager module is designed to address key regulatory requirements, ensuring your organization remains compliant and audit-ready:
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ICAO Annex 19 (Safety Management): Supports the development and documentation of safety policies as part of a State Safety Program (SSP) and Safety Management System (SMS), as mandated by ICAO Standards and Recommended Practices (SARPs). Learn more at ICAO’s Safety Management page.
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FAA 14 CFR Part 5 (Safety Management Systems): Facilitates the creation and maintenance of safety policies required for certificate holders under Part 121, 135, and 21, as outlined in FAA Advisory Circular 120-92B. Explore FAA SMS guidance.
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EASA Regulation (EU) No 965/2012 (Air Operations): Aligns with Part-ORO requirements for SMS, including safety policy management, and supports compliance with Regulation (EU) 2018/1139 for overarching safety obligations. Visit EASA’s SMS regulations page.
Why Policy Manager is a Game-Changer
Policy Manager simplifies the complex task of maintaining a robust safety policy framework, saving time, reducing errors, and ensuring regulatory alignment.
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Compliance Simplified: Centralize and organize safety policies to meet ICAO, FAA, and EASA requirements effortlessly.
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Version Control: Maintain a clear audit trail with tracked changes, critical for regulatory inspections.
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Real-Time Oversight: Monitor policy updates and assign tasks, streamlining workflows for safety managers.
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Strategic Accountability: Provide executives with clear insights to demonstrate compliance to regulators and stakeholders.
Benefits for Safety Managers
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Audit Readiness: Organize policies for quick access during FAA, EASA, or ICAO audits, reducing preparation time.
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Efficiency: Create and update policies in an intuitive platform, freeing up time for operational priorities.
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Team Collaboration: Share policies securely to ensure consistent safety practices across your organization.
Value for Accountable Executives
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Risk Mitigation: Robust policies reduce operational and reputational risks, protecting your bottom line.
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Regulatory Confidence: Stay ahead of compliance demands with a system tailored to global standards.
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Cost Savings: Streamline policy management to minimize manual processes and avoid costly fines.
Additional Resources
Stay informed with these authoritative resources:
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FAA Safety Management Systems – Guidance on 14 CFR Part 5 and SMS implementation.
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EASA Safety Management – Details on SMS requirements under Regulation (EU) No 965/2012.
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ICAO Safety Management Manual (Doc 9859) – Comprehensive guide to Annex 19 and SMS best practices.
Take Control of Compliance Today
With SMS Pro’s Policy Manager, you can build a safety-first culture while meeting stringent regulatory demands. Trusted by aviation organizations worldwide, this module is your key to compliance and efficiency.
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Schedule a Demo: See how Policy Manager aligns with your SMS needs.
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Download Our Free Guide: Learn how to craft effective safety policies for ICAO, FAA, and EASA compliance.
FAA Safety Management Systems
Australia Civil Aviation Authority Safety Management Systems
Skybrary Safety Management System
NBAA Safety Management Systems (SMS)
The FAA advisory circular (AC 120-92a) provides great information on preparing policies, regardless of which country you live in. Review the section on Safety Policy. An excerpt follows:
ELEMENT 1.1 SAFETY POLICY
a. Performance Objective.
Top management will define the organization’s safety policy and convey its expectations, objectives, commitments, and accountabilities to its employees.
b. Design Expectations.
- (1) Top management will define and sign the organization’s safety policy
- (2) The safety policy will
- (a) Include a commitment to implement and maintain the SMS
- (b) Include a commitment to continuously improve in the level of safety
- (c) Include a commitment to the management of safety risk
- (d) Include a commitment to comply with applicable regulatory requirements;
- (e) Include a commitment to encourage employees to report safety issues without reprisal (as per Process 3.1.6)
- (f) Establish clear standards for acceptable operational behavior for all employees
- (g) Provide management guidance for setting safety objectives
- (h) Provide management guidance for reviewing safety objectives
- (i) Be documented
- (j) Be communicated with visible management endorsement to all employees and responsible parties
- (k) Be reviewed periodically to ensure it remains relevant and appropriate to the organization
- (l) Identify responsibility and accountability of management and employees with respect to safety performance
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